What is ERS?
Evaluated Receipts Settlement (ERS) aka "pay on receipt" is an invoiceless payment process that uses a two-way match instead of the traditional three-way match to pay for your sugar. Traditionally, companies match their PO, the delivery documents and the invoice received prior to paying for the ingredients. Assuming a common understanding of how the price is calculated for a particular delivery, the payment terms and method to identify the payment to the supplier, the invoice adds no value. The Purchase Order contains the pricing information and the delivery document shows the quantity. Based upon these two documents, customers can do a two-way match and accurately pay for your sugar. Since United Sugars is capable of accepting payments that match our eight digit delivery number shown on our bill of lading, we are ERS ready. When payment is made, the customer issues a check (or even better yet, an Electronic Funds Transfer). The remittance detail reflects the payment breakdown.

What are the benefits of ERS?
Elimination of invoices offers significant benefits. By streamlining the matching and payment process, you can:

• Reduce clerical personnel requirements
• Reduce mailing or data transmission costs
• Reduce forms and stationery costs
• Reduce data entry costs

By carefully clarifying the terms of payment and price construction, you receive additional benefits:

• Fewer clerical errors
• Elimination of lost invoices
• Elimination of duplicate invoices
• Timely price updating, reducing supplier billings for price adjustments
• Improved data quality

How does ERS work?
Once an ERS implementation date is agreed upon, you will stop receiving invoices from USC. In lieu of an invoice, you will remit payment based on the "total delivered" contracted product price multiplied by the quantity or weight shipped to them as stated on the Advanced Shipping Notice (ASN) and applying the payment terms that are stated in the contract (it is critical that you receive the ASN via EDI). When the payment is remitted, you reference the bill of lading in lieu of an invoice number.

How do I get started?
The only requirements to implement ERS are that you can reference our 8-digit delivery number and that you can calculate each invoice in exactly the same way that we would:

1. You always reference our 8-digit delivery number. Critical that no keying errors occur.
2. Your payment would include all additional charges such as stencilling, pallets, LTL (if applicable).
3. No deductions.
4. If you have regular terms, the 2% discount is only offered on the product, not on additional charges.